Entrusting your apartment to a concierge service in Agadir: the file to prepare

To entrust an apartment to a concierge service in Agadir, prepare a file describing the home, the bookings to be honoured, the access arrangements and the decisions that will remain yours. An organised handover prevents useful information from being scattered across messages. Here is a practical method to prepare your first discussion with LOCAGA.

Describing the home and its real constraints

State the neighbourhood, the exact address to be given directly to the manager, the guest capacity and the beds. Add an inventory of the equipment, with useful manuals and the home's particular features: how the air conditioning works, parking access, use of shared areas and building rules.

Photographs must show the current condition. Report any work still to be finished and any equipment that is unavailable, even temporarily. The manager can then separate the information to include in the listing from the operational instructions intended for their team.

Gathering the calendar before changing how things are run

List the confirmed bookings, the dates blocked for your personal use and the commitments already made to guests. Note any early arrivals, late departures or special services agreed. A new organisation must not cause these commitments to drop out of the follow-up.

For each stay, specify who replies to messages, who prepares the home and who arranges access. Set a clear handover date. If another provider is still involved, split the tasks during the transition to avoid a preparation being forgotten or done twice.

Organising access without sharing all your passwords

Prepare an inventory of keys, fobs and remote controls. For each copy, identify the home concerned and the person who holds it. Access codes and private information are passed on directly, by an appropriate means; they have no place in a public listing or a printed sheet left for guests.

For the platforms, review the collaboration features available and grant access matching the tasks entrusted. Avoid sharing your personal password when the platform allows you to designate a helper. The exact arrangements depend on your account and must be checked at the time of setup. Airbnb describes co-host permissions in its help centre.

Defining who decides and who approves expenses

Day-to-day coordination becomes simpler when decisions are planned in advance. Determine the situations requiring your approval, the contact to reach and the approval process for any intervention. Distinguish between routine purchases, equipment replacements and works.

• Who can propose or change a nightly rate?
• Who approves a discount or a goodwill gesture?
• How is a breakdown reported to the owner?
• Who accepts a tradesperson's quote?
• How are receipts and expenses sent?

These points should be set out in the proposal and the documents agreed with your provider. This guide is meant to prepare the discussion; it does not replace those documents.

Planning a joint inspection of the home

Before the first managed arrival, walk through the rooms with your contact. Note the visible condition, the equipment to test, the linen stock and the consumables. A dated list and photographs provide a shared starting point. Rank the remaining actions by priority: access, operation, preparation, then presentation.

If the home needs purchases or a new layout, the furnishing and home staging service in Agadir can be considered before it is put up for rent. The scope of this work must be defined separately.

Frequently asked questions

Can a property that already has bookings be handed over?

The transition must be assessed based on the calendar and existing commitments. Present them before agreeing on a start date; feasibility depends on how the home and the people involved are organised.

What documents should I prepare for a first discussion?

A description of the property, current photos, an inventory, the dates already booked and a list of your expectations are enough to get started. Any additional documents will be specified depending on the service considered.

Preparing your handover with LOCAGA

See our concierge service in Agadir and our cleaning and linen services. To have your home assessed, contact LOCAGA or Yassir on +212 696 551 474. Tell us your neighbourhood, your dates and the tasks you would like to entrust.