Creating a photo inventory that is actually useful

A photo inventory helps a concierge service in Agadir recover the property's reference condition and spot changes. It should combine clear photos, short descriptions and a date. A large number of unsorted images is less useful than a file organised room by room.

Distinguish marketing presentation from property monitoring

Listing photos show the layout and atmosphere. Inventory images are used to identify equipment and existing defects. They may therefore include a hinge, a mark on a piece of furniture or the contents of a cupboard, which are of no particular interest for a marketing listing.

For a property in the Marina or in Agadir city centre, start with an overall view of each room. Then add the items that need to be checked quickly: television, remote controls, beds, tableware, small appliances and outdoor furniture if there is any.

Give the file a stable structure

Use simple names, for example “kitchen – lower cupboard – tableware” or “bedroom 1 – right bedside table”. Link each photo to an inventory line. For linen, record the available quantities in a separate table rather than photographing every identical item.

• Location: room and storage.
• Item: description and quantity.
• Observed condition: good condition, existing mark or issue to fix.
• Date: initial check and latest update.
• Action: repair, replacement or simple monitoring.

Precision avoids misinterpretation. Writing “kitchen chair: stained seat” is more useful than “furniture to review”. Photograph defects with a context shot and then a close-up, so they can be located.

Update without starting over

When an item is replaced, edit its line, add a photo and archive the previous version. A change log lets the owner follow how the property evolves without manually comparing all the images. Available invoices can be linked to the relevant equipment.

After a job, check that the new equipment is ready to use. A delivered appliance is not enough: sometimes batteries need to be installed, a manual put away or instructions updated. Updating the inventory should therefore end with a hands-on check.

Using the inventory during turnovers

The check between two stays does not need to repeat the full inventory every time. Prepare a short list of items that are often moved or forgotten. Supplement it with a more detailed check at intervals suited to the property.

If there is a discrepancy, record what you observe without immediately assigning responsibility. Keep the relevant information and review the applicable procedures before taking any action. The inventory is a management record; on its own, it does not guarantee the outcome of a compensation claim.

Frequently asked questions

Should the full inventory be shown to guests?

A summary document can help with equipment. The detailed internal file and access information should remain restricted to the people who need them.

Which format should you use?

A spreadsheet and photo folders are enough if the reference version is clearly identified. Above all, choose a format the team can actually maintain.

Prepare your project with LOCAGA

LOCAGA supports owners in Agadir with concierge services, property management and real estate. Talk to Yassir about management and concierge services: share the property's address, its condition and your calendar. Services are defined according to your property.

Consultez notre offre de concierge service in Agadir, puis présentez votre projet à l’équipe. Bureau CB-106, bloc C, Technopole 2, Agadir Bay.

Also read: organising your Airbnb linen stock.